Microsoft Outlook

[Knot Competent]

Hi guys and gals, can anyone help me with what may appear (to you!) to be a simple problem?

I've just got a new phone (SPV M3100) which runs Windoze, and I want to transfer Contacts in Outlook onto it. I want to copy Contacts on my computer, transfer it to my laptop, edit it and then download it onto the phone. I just can't see how to copy Contacts onto a storage medium e.g. external hard drive, to facilitate the transfer. It doesn't seem to exist as a file, as a Word or Excel document does.

Can anyone help please?

Regards, John

 

[TonyW]

Using Windows XP and Outlook 2003 you could try this way

On Contacts page select File "Import Export"
Select "Export to file"

You should get several options - Comma separated values (DOS & Windows), Access, Excel etc. Sorry but no idea what file type you need for your phone. You may find that you need to edit and change format etc.

Hope this of some help

Cheers
Tony

 

[Fecn]

If it's a windows phone then you want to use ActiveSync which will sync your contacts on Outlook to the phone's copy of outlook.

 

[Knot Competent]

But how do I copy the Contacts from one computer to another? Is it in a file I can copy?

 

[Fecn]

Pretty much as TonyW says, but after you've done an Export on the first computer, you do an Import on the second one. If you use Comma Seperated Valuse (csv) then you won't go far wrong.

If you need a step-by-step guide, I found a bunch of them when I googled for 'outlook contacts file'

 

[Argee]

The data is stored in a file called "outlook.pst" - search for it, because it's not in the Outlook folder where you'd expect it to be.

Ray.

 

[BrianD]

Hi there,

the simplest thing to do is:

Make a folder on your computer
Go to the contacts tab
click once on one contact (do not open it)
the press CTL-A 9this will select them all
Press CTL and with mouse drag all contacts to folder
copy folder to new computer - disk, stick or whatever

This is assuming you only want to copy contacts OR as described, copy the PST and OST files to new computer. You will not always have the OST file as this depends on your setup.

go to path sunch as:
C:\Documents and Settings\YourName\Local Settings\Application Data\Microsoft\Outlook - copy all files

Cheers

 

[Knot Competent]

Thanks, guys. That sounds better. Blimin' Microsoft!

 

[andy king]

Hi John,

I use an SPV M500 phone (same technology) on my work laptop and my home PC and you can use the phone as a link or bridge between the two using Activsync, without having to move the actual Contacts file.
You'll need activsync on both computers, and IIRC, if you plug the phone to the first one, it will ask if you want to use that one only, or link to another as well. If your contacts are on the first one, the computer should be allowed to update the phone.
When the phone is plugged into the other computer it should automatically open the activsync folder and ask if you want to update the contacts list with the ones held on that computer, overwrite the file on the PC, or merge between the two, updating the phone and PC's each time they are connected. So if I have work contacts updates on one and updates of others on my home one, they merge to keep all of them on the phone if i need them once the phone is connected to either computer, dynamically linking and updating each time, so if I have new work contacts from the laptop and plug the phone in, it updates, then if I plug it into the home PC and i have new contacts there, it not only updates them onto the phone, but installs the previously updated work contacts on the phone onto my home PC, and vice versa once the connection is made back to the work laptop. You can do this wirelessly I think, but I use a usb cable and it works a treat.

Hope this makes sense!

Andy